Exhibitor and Sponsorship Information

Exhibitor booths will be held in the ballroom, along with refreshment breaks and the comfort relaxation zone.

The Conference on Meaningful Living and Learning in a Digital World gives you the unique opportunity to present your company’s products or services to a specific audience made up of distance learning directors, health care professionals, instructional designers, university faculty and administrators who are interested in balancing technology with authentic experiences. In a small, intimate environment, this is a very cost effective way to communicate your message and make an impact at the conference. 

There are also special sponsorship opportunities available for exhibitors who want to maximize their visibility and create a unique impact at the conference (see Sponsorship information below).  

Attendees 
The expectation for the inaugural year is approximately 100 awesome attendees.

Exhibit Space
A maximum of 12 Exhibitors will be accepted at Meaningful Living and Learning in a Digital World.. The exhibits will be in the ballroom of the deSoto Hilton, located in the heart of historic Savannah. Refreshment breaks during the day will be served in this area.

- All spaces are 8’x10’.
- Draped 6’ table and two chairs
- Electrical outlets
- Wireless internet access
- Conference registration (including meals) for one person
- Conference registration and meals for an additional person at the deeply discounted rate of $100
- Listing on conference website and in program

45-Minute Presentation
All exhibitors who reserve and pay for their space by April 15, 2016 will also be entitled to present a 45-minute session during the scheduled conference concurrent sessions. These will be scheduled throughout the day on Wednesday and Thursday.

Cost
$400 includes exhibit space and one conference registration. One additional person may attend for $100.

Tentative Exhibit Hours & Details
Monday, August 1: 9:30 am - 4:30 pm 
Tuesday, August 2: 9:30 am- 4:00 pm

The Ballroom is conveniently located outside the entrances of the meeting rooms. Refreshment breaks and comfort relaxation stations for conference attendees will be held in these rooms between meetings.

Deadline
Space is first-come, first-served, and the final deadline is February 28, 2015. All payments must be received by this time.

Installation and Dismantling of Exhibits
Exhibitors may begin installation Sunday, July 31 at 6 pm, or at 7 am on Monday, August 1. Move in must be complete and all shipping materials removed by 9:15 am on Monday, August 1. Dismantling may begin at 4 pm on August 2, and must be complete by 6 pm.

Shipping and Service Contractor
Exhibitor agrees to ship at their own risk and expense all articles to be exhibited. The Savannah deSoto Hilton Hotel must be notified in advance of shipping arrangements to ensure proper acceptance of these items. Any items shipped should be sent to the attention of the Catering Department and should include the name of the organization, the meeting planner (Dawn Senfeld), and the date of arrival. All shipments should be shipped to the Hotel no sooner than 10 days prior to the exhibit installation.

Booth Design
Displays should be confined to the limits of the exhibitor’s assigned space. Signs or banners may not be affixed, nailed, or otherwise attached to walls, doors, or the building. Audio-visual devices used are subject to the approval of the conference manager, but are allowed so long as they are operated in such a way as to avoid disturbance or interference with others.

Sales of products and services by exhibitors is permitted.

Additional Sponsorship Opportunities (tax-deductible)
We have several exclusive opportunities for exhibitors who want to maximize their visibility and create a unique impact at the Meaningful Living and Learning in a Digital World. 

Conference Bags: $500
- Logo on all conference bags

Comfort Zone: $500
- Signage and verbal thank-you at very popular conference space
- Comfort zone will be a tented area in exhibit hall with comfortable chairs, electric foot and neck massagers, books, and other items geared toward relaxation and peacefulness.

Unplugged Conversations, Tuesday, 530 pm: $400
- Signage and verbal thank-you at roundtable session with champagne and strawberries

Closing Panel Lunch, Wednesday, 11 am: $400
- Name displayed on poster, in program, and on opening slide, and verbal thank-you at presentation introduction.

Opening Keynote, Monday, 9 am: $300
- Name displayed on poster, in program, and on opening slide, and verbal thank-you at presentation introduction.

Morning Speaker, Tuesday, 830 am: $300
- Name displayed on poster, in program, and on opening slide, and verbal thank-you at presentation introduction.

Afternoon Tea, Monday, 315 pm: $250
- Name displayed on poster at afternoon tea

Afternoon Tea, Tuesday, 230 pm: $250
- Name displayed on poster at afternoon tea


Each sponsorship includes: Company name listed as sponsor on the conference website and in the conference program; Company name listed on the award as a sponsor.

Door Prizes:
Please also consider contributing cool swag for door prizes to be awarded during various conference events..


Contact
For more information, please email Karen Lingrell or call 678-839-5278.

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